event managementnt

  • White table cloth, yellow flowers, black flatware
  • Round table, black chairs, silver and black setting with white plates, yellow floral centerpiece
  • Round table, beige and red setting with salad on plates, square dessert plates with sweets, red floral centerpiece
  • Round table, brown chairs, red and green setting, harvest floral centerpiece
  • Room view of round tables, black chairs, black plates, red floral centerpieces

Statement of Purpose

The Office of Event Management administers the process of reservations and appropriate usage at several campus venues.

Additionally, Event Management supports the missions of the Office of the President and the Division of University Advancement by providing planning and event execution services at related events.


Event Management Statement On Covid-19

For a full summary of the measures currently in effect on campus, including information on social distancing and mask-wearing, please visit Lamar University's Coronavirus information page

At this point, masks are the expected protocol inside all Lamar University buildings and are required in groups of ten or more.

The Office of Event Management is currently accepting reservations on a case-by-case basis but we are encouraging all event hosts (both prospective and confirmed) to keep the following things in mind since the size of in-person gatherings may be limited for the foreseeable future:

  • Consider making your event fully or partially
  • Consider holding multiple sessions for your event
  • Be aware that changes to state or local health guidelines could result in the cancellation/postponement of your event or the need for a reduced number of attendees
    • no event will be allowed to go forward with numbers in excess of the most current guidelines from state/local authorities or Lamar University
  • Factor in social distancing when you invite your guests and consult helpful  to test variables and get perspective on how many people can gather safely in a room. 
    • Keep in mind that because of social distancing, a traditional 72'' round may only accommodate approximately 3 people at a time
  • Keep guest counts reasonable (and informed by the latest health guidelines)
    • Don't over-invite 
    • Consider holding multiple sessions over the course of 1-2 days
    • Make use of a waiting list 
    • Utilize first-come-first-served entry and gatekeeping to manage capacity in the room
  • Catering protocols may evolve throughout the semester
    • Ask Chartwells about their contactless menu 
    • We recommend serving single-use, individually-wrapped items like boxed lunches, bottled water and sodas, etc.
    • Self-serve buffets may not be available but it may be possible to have Chartwells staff members distribute from behind the buffet
    • Please keep in mind that your final in-room guest count will need to include the necessary catering staff members

The Event Management team is here to answer questions and help to faciliate your events in this challenging time. Please feel free to contact us with any questions and watch this space- as well as the university's Coronavirus information page for updates.